- Duck Republik

Duck Republik – Pre-Booking Terms & Conditions

Last updated: [29.01.2026]

These Pre-Booking Terms & Conditions (“Pre-Booking Terms”) apply to all room reservations made with Duck Republik Student Hotel (“Duck Republik”, “we”, “us”) via our website, booking platform, email, or any other booking channel.

These Pre-Booking Terms regulate only the reservation and pre-arrival stage. The stay itself is governed by the Rent Agreement, General Terms & Conditions, House Rules, and related annexes provided prior to move-in.

1. Eligibility to Book

By submitting a booking request, you confirm that:

  • You are at least 18 years old
  • You are booking for yourself or are authorised to book on behalf of the future resident
  • All information provided during the booking process is true, accurate, and complete

Duck Republik reserves the right to cancel any reservation made using false, misleading, or incomplete information.

2. Reservation & Confirmation

A reservation is considered confirmed only when:

  • The required administrative fee and security deposit (if requested at this stage) are paid in full; and
  • Duck Republik has issued a written booking confirmation

Submitting a booking request without completing payment does not guarantee room availability.

3. Administrative Fee

A one-time administrative fee capped at EUR 75 Eur + Vat (total) applies per reservation.

This fee covers all onboarding-related services, including:

  • Contract preparation and processing
  • Account setup and onboarding
    Payment processing and reconciliation

The administrative fee is:

  • Payable as part of the booking process or as otherwise specified
  • Non-refundable, regardless of cancellation, non-arrival, or early termination

No additional administrative or setup fees are charged beyond this cap.

4. Security Deposit

A security deposit equal to 1.5 (one and a half) months’ rent is required prior to move-in.

The deposit:

  • Is held as security for rent, damages, penalties, and other obligations
  • Is not rent and may not be used to offset the last month’s accommodation fee
  • Is governed by the terms of the Rent Agreement

Failure to pay the deposit by the stated deadline may result in cancellation of the reservation.

5. Prices & Payments

  • All prices are stated in EUR
  • Payment deadlines are communicated during the booking process
  • Duck Republik reserves the right to cancel the reservation if payment deadlines are not met

Late arrival does not reduce accommodation fees or affect invoicing periods.

6. Cancellation by the Guest

  • A reservation may be cancelled before any payment is made without charge
  • Once the administrative fee is paid, it is non-refundable
  • The Reservation can be cancelled by the Tenant before the Deposit payment has been made. 
  • If the Reservation is cancelled after the Deposit payment is made, the Deposit is not refunded

Changes in personal circumstances (including visa issues, study plans, travel delays, or financial reasons) do not entitle the guest to a refund.

7. Cancellation by Duck Republik

Duck Republik reserves the right to cancel a reservation before move-in if:

  • Payment obligations are not met
  • Booking information is inaccurate or misleading
  • The accommodation becomes unavailable due to higher demand, operational, technical, or safety reasons

If Duck Republik cancels a reservation for reasons not attributable to the guest, any amounts paid will be refunded.

8. Force Majeure

Duck Republik is not liable for failure to honour a reservation due to events beyond reasonable control, including but not limited to natural disasters, government restrictions, utility failures, or other force majeure events.

9. Personal Nature of Reservations

Reservations are personal and may not be transferred, assigned, or resold without Duck Republik’s prior written consent.

10. Data Protection

Personal data provided during the booking process is processed in accordance with applicable data protection laws. You can find more information on how the personal data is processed and your rights in the  Duck Republik’s Privacy Policy, available on the website.

11. Governing Law

These Pre-Booking Terms are governed by and construed in accordance with the laws of the Republic of Latvia.

12. Acceptance

By completing a reservation and making payment, you confirm that you have read, understood, and accepted these Pre-Booking Terms & Conditions.